Chapters Health System
  • Accounting
  • Temple Terrace, FL, USA
  • Full Time

Role:Performs a variety of clerical/accounting functions in accordance with standard procedures in the general accounting or related department.  Assist with monthly closing and other special projects as assigned.

 

Qualifications:

  • Two year college degree in Accounting or related field preferred but accounting administrative experience may be substituted
  • Five or more years accounting experience to include General Ledger, AP, A/R or Financial Reporting.
  • Computer experience to include Microsoft Suite of office product software, Outlook and Explorer.
  • Familiarity with common office machines, upkeep and maintenance.
  • Two or more years experience working with a database system.
  • Team player and self starter who is accurate and detail oriented
  • Professional attitude
  • Ability to work independently and exercise sound judgment
  • Highly organized, with the ability to effectively manage many tasks simultaneously
  • Must be able to maintain a strict level of confidentiality
  • Proficient in time management skills with the ability to prioritize a variety of duties and complete projects within assigned time frames

 

Competencies:

  • Satisfactorily complete competency requirements for this position.

 

Responsibilities of all employees:

  • Represent the Company professionally at all times through care delivered and/or services provided to all clients.
  • Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse.
  • Comply with Company policies, procedures and standard practices.
  • Observe the Company's health, safety and security practices.
  • Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company.
  • Use resources in a fiscally responsible manner.
  • Promote the Company through participation in community and professional organizations.
  • Participate proactively in improving performance at the organizational, departmental and individual levels.
  • Improve own professional knowledge and skill level.
  • Advance electronic media skills.
  • Support Company research and educational activities.
  • Share expertise with co-workers both formally and informally.
  • Participate in Quality Assessment and Performance Improvement activities as appropriate for the position.

                       

Job Responsibilities:

 

Accounting Support:

  • Scan, rename and store electronic copies of:

ñ          Monthly Journal Entries

ñ          Monthly Supplementals

ñ          Vendor W9 forms

  • Keep Journal Entry paper files in order and up to date.
  • Journal Entries (as needed)

ñ          Prepare Cash Manager Entries as required for Development and Thrift Store transactions.

ñ          Import Journal Entry files for Development entries

ñ          Input Journal Entries for Thrift Store Transactions.

  • Coordinate scanning of checks received as related to bank deposits.  Maintain related processes and generate any necessary reports as required related to this function.
  • Process Cash Payments sent to corporate office by donors, vendors and other Company office locations.

ñ          Prepare Cash Manager Entries and associated cash logs to ensure all cash is allocated to the appropriate GL account.

ñ          Prepare Deposit slips to be submitted with cash/checks to Staff Accountant.

 

Accounts Payable Support:

  • Following the weekly check run, attach documentation to checks.  Where required, submit for additional signatures.  Mail AP checks
  • Scan all AP checks and supporting documentation, rename and file by Month in the assigned location on the shared drive.
  • File AP check paper copies
  • Prepare denial letters
  • Assist with annual 1099 project

 

Corporate Support:

Mailroom Operations

  • Distribute interoffice and US Mail
  • Add postage to mail
  • Receive UPS/Fedex shipments/notify recipients.  Ensure packages are picked up or moved into mailroom and out of reception area

 

Relief and Backup Reception duties

  • Answer/direct calls
  • Provide directions to Corporate office
  • Greet visitors
  • Direct vendors to proper areas
  • Direct volunteers to proper areas
  • Assist Development with mailings to donors (stuffing envelopes, etc)
  • Assist other departments as approved by Accounting Director

 

Finance Support:

Backup for Accounting administrative duties:

  • Reserve Conference rooms
  • Send UPS packages
  • Order supplies
  • Assist with Employee Committee meetings, events and mailings

 

Payroll Support:

  • Assist with stuffing envelopes or any other projects as needed.
Chapters Health System
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